1. Introduction

This Privacy Policy explains how we collect, use, and protect personal data in connection with the Euromeeting event. We process your data in compliance with the EU General Data Protection Regulation (GDPR).

2. Data Controller

The data controller responsible for your personal data is:

RT51-Jyväskylä ry
Business ID: 3239216-8
Address: Tapionkatu 11–13 D 4, 40200 Jyväskylä, Finland

Contact person: Matti Ruuska
Phone: +358 40 171 1045
Email: event@euromeeting.fi

3. What Data We Collect

We collect personal information that you provide to us when you express interest in or register for the event. This may include:

• Name and club affiliation

• Email address and phone number

• Information about your participation (e.g., whether you will attend, accommodation preferences)

• Any other details you choose to provide

4. Purpose and Legal Basis of Processing

We process personal data in order to:

• manage event registrations and participation

• communicate with participants before, during, and after the event

• arrange accommodation and related services

• handle invoicing and payments

The legal bases for processing are the performance of a contract (registration and participation), compliance with legal obligations (e.g., bookkeeping), and legitimate interest (event organization and communication).

5. How We Use and Share Data

Your personal data will be used only for the purposes described above.
We may share data with trusted third-party service providers when necessary, such as the Lyyti registration system and accommodation coordinators. Data will not be sold or shared with unrelated third parties.

6. Data Retention

We store personal data only as long as necessary for the event and related obligations.

• Registration data is retained until the event has concluded and no longer than six (6) months afterwards.

• Invoicing and financial data may be retained longer, as required by accounting laws.

7. Your Rights

You have the right to:

• request access to your data

• request correction of inaccurate or incomplete data

• request deletion of your data, where applicable

• restrict or object to the processing of your data

• request the transfer of your data to another controller

To exercise your rights, please contact us at event@euromeeting.fi.

8. Data Security

We protect your personal data with appropriate technical and organizational measures. Access to personal data is restricted to authorized persons only, and data is processed in secure systems with encrypted connections.

9. Cookies and Tracking

Our event website may use cookies for basic functionality and analytics. You can adjust your browser settings to refuse cookies if you prefer.

10. Contact Information

If you have any questions about this Privacy Policy or your personal data, please contact:

Matti Ruuska
RT51-Jyväskylä ry
Email: event@euromeeting.fi
Phone: +358 40 171 1045